Would you give your child a bad name? Of course not! Well, unless you had to. But that's why we have middle names, right? For hiding all of the must-do-it-to-stay-in-the-will-names.
When it comes to file names, the problem is that we just can't hide them. Worse yet, we can't find them!
If you find yourself constantly searching for files or being asked by your boss what something you named is, you are guilty of giving files a bad name.
How should I name my computer files?
Best Practices for Naming Computer Files
Tip: Screen-shot the File Naming Convention cheat sheet below and tape it in front of you at the office until you have it memorized!
File Naming Convention
Part 1 – Document Name
Part 2 – Version # (dv for draft version, v for version | whole #’s for major updates, decimals for minor revisions)
Part 3 – Initials of the last person who performed an update on the document
Part 4 – date of last revision (date & time for draft versions that are updated multiple times in a single day)
Here’s what the 3rd draft of an article titled Organizing Your Information Management System, created by Samantha Stone might look like:
Article: Organizing Info Mgmt System.dv1.3.SS.20Nov2019
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